Vacancy Detail

Office Administrator

Keenan Recruitment has been retained by a leading provider of commercial catering, laundry, and refrigeration equipment solutions across Northern Ireland, to recruit for a proactive and organised General Office Administrator to join their high-performing team. This is a fantastic opportunity to become part of a respected, well-established, customer-focused business that prides itself on service excellence and technical expertise.

Position: General Office Administrator

Hours: Full-Time. Permanent.

Location: Ballymena Area

Salary: £26-28k depending on experience 

About the Role

In this pivotal role, you’ll be the operational backbone of the office, driving seamless day-to-day administration and keeping the workflow running like a well-oiled machine. You’ll support both the service and sales teams, ensuring customer enquiries, documentation, and internal processes are handled efficiently and professionally.

Key Responsibilities

• Managing incoming calls, emails, and customer enquiries in a professional and efficient manner.
• Providing administrative support to the wider team, including sales and service engineers.
• Processing orders, quotations, invoices, and service documentation.
• Updating and maintaining internal systems, records, and customer details.
• Coordinating service appointments and scheduling engineers.
• Preparing reports, spreadsheets, and documentation as required.
• Supporting stock control and liaising with suppliers when necessary.
• General office duties such as filing, data entry, and maintaining a well-organised workspace.

Essential Criteria

• Previous experience in an administrative or office support role.
• Strong IT literacy, particularly in MS Office (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organisational ability with high attention to detail.
• Ability to prioritise workloads in a busy, fast-moving environment.
• A team-player mindset with a customer-focused approach.

Desirable Criteria

• Experience working within a technical, engineering, facilities, or service-based environment.
• Familiarity with CRM or service management software.

What’s on Offer

• A full-time, permanent position within an established and growing company.
• Supportive team environment with opportunities to contribute to continuous improvement.
• Competitive salary package aligned with experience.
• Long-term role stability and strong organisational culture

Contact Aideen Duggan for a confidential chat about this fantastic opportunity T:02890021616 or perm@keeanrecruitment.co.uk

Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.

Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.

Location: Ballymena | Salary: £26000 - £28000 per year | Job type: Permanent | Posted: 13/12/2025